Transatlantic Leadership Program Assistant

The Center for European Policy Analysis seeks a qualified and highly motivated individual to serve as a Program Assistant for our Transatlantic Leadership program. The Program Assistant will be responsible for coordinating all of the fellowship activities including organizing meetings, supporting engagement with current fellows and the alumni network, and providing day-to-day administrative, financial and other support to the program. This position is for an initial one-year period with the possibility of extension, funding permitting. The successful candidate will report to the Director for Transatlantic Leadership and will be based in Washington, DC.


Key Responsibilities:


  • Plan, manage, and track all day-to-day program activities including all Transatlantic Leadership fellowship programs and side projects.

  • Provide executive assistance, coordinate and schedule meetings for the program director and program staff, manage calendar and track deadlines.

  • Organize all public and private events and webinars, coordinate schedules, draft invitations for distribution, and provide full hands-on support during events.

  • Draft memos, agreements, SOPs or other documents necessary for the implementation of program activities.

  • Conduct research, as requested by the program director and work closely with program interns to coordinate joint tasks.

  • Assist with program development and fundraising efforts by tracking existing donors and identifying new donor prospects, managing proposal application process, including editing proposals, ensuring compliance with proposal requirements, and coordinating submission process with Senior Program Officer for Development and Head of Finance.

  • Keep track of project by project deliverables and expenses, prepare financial and narrative reports, ensuring compliance with grant requirements and original proposals.




  • Bachelor’s degree minimum; Master’s level education or equivalent knowledge in International Affairs, Political Science, History, or a related discipline is preferred;

  • One years of applicable program experience in a think-tank or similar setting;

  • Competence in project administration and managing logistics;

  • Experience in financial management and reporting;

  • Demonstrated ability to manage multiple tasks in a time-sensitive environment;

  • Strong verbal and written communication skills;

  • Familiarity with expense and administrative management software is a benefit;

  • Ability to handle sensitive information, meet deadlines and maintain grace under pressure;

  • Willingness to respond to an evolving set of priorities.


 A successful candidate will:


  • Have an understanding of, and a commitment to, CEPA’s mission to transatlantic values and principles.

  • Be highly organized and familiar with the functions of a public policy non-profit organization.

  • Meet timelines and manage multiple projects simultaneously with utmost professionalism.

  • Be able to work well independently, as well as be a key contributor in a highly dynamic team environment.

  • Demonstrate discretion when working with confidential or proprietary information.

  • Be flexible, creative, solution-oriented, and positive in approaching challenges and problems.


CEPA offers exceptional benefits that include:


  • Competitive pay;

  • Generous employer-subsidized health insurance;

  • 403(b) Retirement Plan; and

  • Generous paid vacation leave, sick leave, personal leave and holidays.


Application Instructions:


We invite qualified candidates to send a resume and cover letter to: Only candidates who have been selected for an interview will be contacted. Position available immediately with a view to filling the post as soon as possible. Applications considered on a first-come basis.


About CEPA:


CEPA is a 501(c)(3) non-partisan organization dedicated to the transatlantic relationship. Headquartered in Washington, DC and led by a new generation of leaders from both sides of the Atlantic, CEPA brings an innovative approach to the policy arena. Our cutting-edge analysis and timely debates galvanize communities of influence while investing in the next generation of leaders to understand and address present and future challenges to transatlantic values and principles.


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